Terms and Conditions

The Ultimate Disco

Dorset’s No. 1

Terms and conditions

This booking is subject to these terms and conditions. By signing the agreement you ‘’The Booker’’ are agreeing to be bound by these terms and conditions which form part of the agreement details as stated overleaf. The fee and the all the relevant details for the event are as stated on the booking form. These were the details given at the time of booking. Please inform us immediately if there are any errors.

We only guarantee a booking once we are in receipt of the returned signed agreement together with the deposit.

We reserve the right to re-allocate dates should the relevant paperwork not be returned to us within 14 days.

The terms of this agreement do not allow for cancellation other than by mutual consent of both parties and confirmed in writing.The Ultimate Disco will charge the following fees should a cancellation occur.

  • Within 14 days of the event date The full contracted fee.
  • Within 30 days of the event date 50% of the full contracted fee.
  • Within 60 days of the event date 25% of the full contracted fee

The deposit will not be refunded under any circumstances and does not eliminate the full cancellation fee being charged.
The balance of the total fee MUST be received by us before 14 days prior to the event. This is payable by cash, cheque or bank transfer.
You are advised to contact us immediately should the balance be delayed due to unforeseen circumstances.

It is the booker’s responsibility to check that any venue being used has all the necessary Music, Entertainment and Liquor licenses.
It is the booker’s legal responsibility to comply with and ensure that current Health and Safety regulations are in place and any place of performance is fit for the use intended. A safe electrical supply must be provided. All outside situations (Marquees / Outbuildings) must be dry, undercover and made safe for electrical use and insulated from the ground. Please ensure that there is sufficient TOTAL electrical power available for all of the service equipment and other contractors using the facilities.

Smoke machines can only be used with the prior written consent of the venue management.

A minimum clear floor space is required of 4 Metres x 2 Metres with a head height of 2.2 metres. With a minimum of 2 x 13 amp power
sockets within 5 metres of the set up area. If other additional entertainment is booked adequate floor space must be available for all the performers and changing facilities provided if required.

At least 60 minutes is required for setting up and 45 minutes to dismantle and reload equipment. This must be taken into account when planning any arrangements. If required an earlier set up time can be made by arrangement for example; before your guests arrive or before the wedding breakfast, additional charges may apply.

In the event of any damage to or loss of any equipment or materials provided by The Ultimate Disco for the purpose of the performance by any occurrence or by person/s on the premises, the booker shall be liable to pay in full for the repair or replacement cost of equipment and the hire of necessary equipment or materials during replacement time and to compensate for any loss of work due to that damage or loss.

The booker is responsible at the end of the performance for the collection of any CD’s or property left at his/her own risk with The Ultimate Disco.

The booker realises that whilst we have excellent DJ back up in place and every reasonable safeguard is assured we cannot be held
responsible for any DJ illness, sudden malfunction or breakdown of any electrical equipment as this is an unavoidable occurrence and Is outside of our control. We will, however, make every reasonable effort to rectify the situation. In the extremely unlikely occurrence of a non-performance or if a total failure occurs, the booker will be refunded the total fee in full. In this situation this will be the full extent of our liability to the booker.

Any delayed set up time or subsequent delayed start time due to the overrun of any prior proceedings or of situations being outside of our control will not warrant any extension of the stated finish time or any fee reduction. However, at the sole discretion of The Ultimate Disco and with the permission of the venue management, an extension of these performing times may be made. The Ultimate Disco will charge an additional fee. This fee must be paid in cash to The Ultimate Disco before any extra time commences.
No other persons or performers may use any of the equipment provided other than by prior consent of The Ultimate Disco.

The booker is responsible for the conduct of all persons attending the event whether those persons are invited or not. We do not take any responsibility for controlling rowdy behaviour or ejecting unwanted persons from the venue. Our DJ’s have the right to perform in a safe environment. We reserve the right to terminate our services should any physical/verbal abuse or intimidating actions be made to the DJ venue staff or any of those persons present at the event.

In these circumstances no refund will be given and the full fee will still be payable.